Admin Supervisor

AI summary

We are looking for a highly organized Administration Officer to manage daily administrative operations, including document management, office equipment, vehicle fleet, and general administrative support. Requires Bachelor's degree and 3-5 years experience in administration or office management. Full-time position in Kampala with salary USD 750-1000.

• Manage company documents, office equipment, and vehicle fleet
• Requires Bachelor's degree in Business Administration or related field
• 3-5 years experience in administration or office management
• Full-time working hours 8 to 5 in Kampala

Description

Find a Job + + + + Search Admin Supervisor SMARTEC ELECTRONICS LTD Admin & Office 4 days ago Easy apply New Kampala Full Time Retail, Fashion & FMCG USD 750 - 1000 Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary We are looking for a highly organized and proactive Administration Officer to manage the company's daily administrative operations. The ideal candidate will be responsible for maintaining efficient office environments, managing company assets, ensuring proper documentation, and coordinating vehicle logistics. Min Qualification: Bachelors Experience Level: Entry level Experience Length: 3 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Uganda Job descriptions & requirements Key Responsibilities 1. Document & Archives Management Establish and maintain a systematic filing system for both physical and electronic documents. Ensure all company documents (contracts, policies, employee records, official letters) are properly classified, indexed, stored, and archived. Manage document retrieval processes and ensure timely and secure access for authorized personnel. Oversee the lifecycle of documents, including creation, revision, approval, distribution, retention, and disposal in compliance with company policies. Maintain confidentiality and data protection standards at all times. 2. Office & Equipment Management Maintain an up‑to‑date inventory of all office equipment (computers, printers, projectors, furniture, IT peripherals, etc.). Coordinate with vendors/IT support for the procurement, maintenance, repair, and replacement of equipment. Conduct regular asset audits to track the condition and location of all company assets. Manage office supplies inventory, ensuring adequate stock levels while controlling costs. Oversee the day‑to‑day office environment, including cleanliness, safety, and facility maintenance. 3. Vehicle & Fleet Management Supervise the company's vehicle fleet, including maintenance, insurance, registration, and road tax renewals. Schedule and coordinate vehicle usage for employee transportation, executive travel, and business trips. Monitor fuel consumption, mileage, and service logs to ensure cost efficiency. Manage driver schedules and ensure compliance with traffic rules and company driving policies. Handle accident reports, vehicle repairs, and liaise with insurance companies when necessary. 4. General Administrative Support Manage office access, security systems, and visitor reception protocols. Coordinate internal and external meetings, events, and company activities (e.g., annual dinners, team‑building events). Negotiate and manage contracts with external vendors (cleaning, catering, security, courier services). Assist with expense reporting, petty cash management, and budget tracking for the administration department. Prepare regular administrative reports for management review. 5. Other Duties Provide backup support to other departments as needed. Undertake ad‑hoc projects and tasks assigned by the management. Qualifications & Requirements Education & Experience Bachelor's degree in Business Administration, Management, or a related field. Minimum 3–5 years of working experience in administration, office management, or a similar role. Experience in a multinational or fast‑paced corporate environment is a plus. Skills & Competencies Language: Fluent in [English / Local Language / both] – written and spoken. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with document management systems or asset tracking software is an advantage. Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and handle multiple priorities simultaneously. Attention to Detail: Meticulous in record‑keeping, filing, and data entry. Problem‑Solving: Able to troubleshoot office/facility issues independently. Communication: Excellent interpersonal and communication skills to interact with all levels of staff and external partners. Integrity: High level of discretion and confidentiality in handling sensitive documents and information. How to Apply: All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section Log In and Apply Important safety tips Do not make any payment without confirming with the BrighterMonday Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? 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