Administration Assistant
AI summary
Good Neighbours International Uganda is hiring an Administration Assistant for its head office in Kampala. The role provides general administrative and secretarial support and assists with procurement processes including sourcing, quotations, purchase orders, and supplier coordination. It is a one-year full-time contract, renewable based on performance and funding.
- One-year full-time contract, renewable subject to performance and funding
- Based at the head office in Kampala, Uganda
- Supports both administration and procurement functions
- Requires a Bachelor’s degree and at least 2 years of relevant experience
- Three-month probation period applies
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Confidential. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in factory, internship, no_experienceThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administration Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Good Neighbours International Uganda and the role in Not specified.
- Add concrete examples related to factory, internship, no_experience, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Uganda; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Uganda
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administration Assistant role in factory, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Good Neighbours International Uganda before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Administration Assistant
Good Neighbours International Uganda
Admin & Office
Today
Easy apply
New
Kampala
Full Time
NGO, NPO & Charity
Confidential
Share link
Share on WhatsApp
Share on LinkedIn
Share on Facebook
Share on Twitter
Share via SMS
Job summary
The Administrative Assistant will provide efficient administrative and operational support to ensure the smooth day-to-day functioning of the organisation. In addition to general administrative responsibilities, the position will support procurement processes by assisting with the sourcing, purchasing, documentation, and coordination of goods and services in accordance with GNIUG's procurement policies and procedures.
Min Qualification:
Bachelors
Experience
- Level:
- Entry level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Uganda
- Job descriptions &
- in administration, office management, procurement support, or a similar role.
- •
- working in a non-governmental organisation (NGO) or a similar organisational environment will be an added advantage.
- • Demonstrated
- in administrative procedures, office coordination, filing, and records management.
- • Basic knowledge and practical
- in procurement processes, including obtaining quotations, preparing purchase orders or LPOs, liaising with suppliers, and maintaining procurement documentation.
- • Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- • Good organisational, communication, interpersonal, and time-management skills.
- • Ability to maintain confidentiality, demonstrate integrity, and pay close attention to detail.
- • Ability to work independently, prioritise tasks, and meet deadlines.
- Core Competencies
- • Accountability and Transparency
- • Results Orientation
- • Decision-Making and Judgment
- Terms and conditions.
- Salary commensurate with qualifications and experience, aligned to GNIUG salary scale.
- Contract renewable subject to performance and funding.
- Final terms and conditions will be confirmed at contract stage.
- How to Apply:
- To apply tap on the link:https://forms.gle/mNWNr2Bh1Gnj8TYp8
- Log In and Apply
- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Requirements
ABOUT US
This is an international humanitarian and development Non-Governmental Organization in General Consultative status with the United Nations Economic and Social Council (UN ECOSOC, and one of the largest in South Korea. Established in 1991, the organization currently conducts missions around the world to improve quality of life and
Education
Job Title: Administration Assistant
Location: Head office, Kampala
standards, as well as to provide aid in areas of civil unrest or natural disaster. To strengthen its operational systems, Good Neighbors International Uganda (GNIUG) seeks to recruit a competent and experienced professional for the position below.
Position: 01 Vacancy
Reporting to: Administration Manager and Country Director
Duration: One (1) year, renewable subject to satisfactory performance and funding availability
Probation Period: Three (3) months
Working Hours: Full-time (40 hours per week)
Position Overview
The Administrative Assistant will provide efficient administrative and operational support to ensure the smooth day-to-day functioning of the organisation. In addition to general administrative responsibilities, the position will support procurement processes by assisting with the sourcing, purchasing, documentation, and coordination of goods and services in accordance with GNIUG's procurement policies and procedures.
Key
Responsibilities
- Providing general administrative and secretarial support to the organisation.
- Managing office correspondence, filing systems, records, and official documents.
- Coordinating meetings, preparing relevant documentation, and maintaining meeting records where necessary.
- Assisting with office logistics, including the management of office supplies and equipment.
- Receiving and processing procurement requests from different departments.
- Supporting the preparation and issuance of Requests for Quotations (RFQs) and other procurement documentation.
- Obtaining quotations from suppliers and supporting supplier evaluation and selection processes.
- Preparing purchase requisitions, purchase orders, Local Purchase Orders (LPOs), and other procurement- related documents as required.
- Maintaining an updated database of suppliers and procurement records.
- Following up with suppliers to ensure the timely delivery of goods and services.
- Assisting in verifying delivered goods against purchase orders and specifications.
- Ensuring that all administrative and procurement activities comply with organisational policies, procedures, and applicable regulations.
- Performing any other duties assigned by the supervisor.
- A Bachelor’s degree in Business Administration, Office Management, Procurement and Logistics Management, Human Resource Management, or another related field.
- Additional training or certification in Procurement and Supply Chain Management will be an added advantage.
- At least two (2) years of relevant working