Administration Officer
AI summary
Makerere University Joint AIDS Program (MJAP) is hiring an Administration Officer based in Jinja, Uganda. The role focuses on fleet and asset management, vendor payments, inventory control, and supervising support staff in line with Operations and USG guidelines. The position closes on 22 Sep and requires a bachelor's degree and at least five years' experience on a USG-funded project.
- Duty station is Jinja, Uganda
- Deadline is 22 Sep
- Requires a bachelor's degree in business administration, transport logistics or related field
- Minimum five years' experience on a USG-funded project required
- Focus on fleet, asset and stores management
- MJAP does not charge applicants at any stage
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required5+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, sales, securityThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administration Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Makerere University Joint AIDS Program and the role in Not specified.
- Add concrete examples related to driver, sales, security, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Ugandan Jobline; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Ugandan Jobline
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administration Officer role in driver, sales?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Makerere University Joint AIDS Program before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
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Original source description
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Administration Jobs in Uganda
Administration Officer Jobs – Makerere University Joint AIDS Program
Makerere University Joint AIDS Program (MJAP)
Posted
9 hours ago
Closes 22 Sep
☆
Job Title:
Administration Officer
Organisation:
Makerere University Joint AIDS Program
Duty Station:
Jinja, Uganda
About Organisation:
Makerere University Joint AIDS Program (MJAP) emerged from the Mulago – Mbarara Teaching Hospitals Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University Faculty of Medicine. Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct research to inform policies for HIV/TB and other HIV comorbidities in the country.
Job
Summary
- The Administration Officer is responsible for providing oversight and ensuring efficient use of vehicles and assets management in line with the Operations guidelines.
- Key Duties and
Responsibilities
- Regularly review and monitor the implementation of vehicle & motorcycle guidelines in line with the MJAP Standard Operating Procedures and Operations guidelines.
- Receive, review documents for payment of vendors for hired vehicles, process payments for vehicle repair bills in line with the Operations and USG guidelines.
- Monitor the vehicle tracker and the Blanket Purchase Agreements (BPAs) for hired vehicles for MJAP LPHS-EC.
- Monitor the number of vehicles required by project staff for daily operations and procure or lease additional vehicles as appropriate.
- Ensure project-owned vehicles are properly licensed, insured, maintained and repaired.
- Monitor vehicle defect & mechanical reporting for all drivers, each report should describe detailed faults that require repairs.
- Monitor the fleet management software and report any discrepancies in vehicle usage.
- Prepare monthly fuel requisitions and accountabilities through tracking of fuel card utilization for each vehicle and make monthly reconciliation of bills.
- Regularly review and monitor the implementation of procedures and guidelines on storage, stock & inventory control, and distribution of supplies and consumable materials to different user departments in line with the Operations and USG guidelines.
- Oversee usage of expendable supplies ensuring that these are expended judiciously and avoiding any stock-outs.
- Maintain assets and manage the asset register i.e. regular updating, insurance, disposal planning and proper utilizations of project assets in line with the Operations and USG guidelines.
- Supervise, appraise, support and maintain a motivated team through giving constructive feedback, coaching and mentoring, in accordance with the human resources guidelines.
- Prepare and submit monthly Fleet & store report to Finance and Operations Manager.
- Perform any other roles as may be assigned by the supervisor and Project Director.
- Qualifications, Skills and
Experience
Deadline: 22
A bachelor’s degree in business administration, Transport Logistics or other related field.
A Postgraduate degree in Business Administration is an added advantage.
Certified copies of academic documents.
A minimum of five years’
working in USG funded project.
Knowledge in fleet management, Purchasing and Supply and Stores Management
Demonstrated ability to work in teams
Excellent interpersonal and written communication skills, particularly related to report development
Proficiency with MS Office Suite, with excellent MS Word and Excel skills.
How to Apply:
MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race, gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation, i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP).
Email:
Apply by Email
NOT later than Tuesday, 22nd September 2026, at 5:00 pm.
nd
September 2026
NB: Only shortlisted candidates will be contacted.
For more of the latest jobs, please visit
https://www.theugandanjobline.com
or find us on our facebook page
https://www.facebook.com/UgandanJobline
Level of
in Months: 60
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Education
- bachelor degree
- Work Hours: 8