Administrative Officer/ Front Office Receptionist
AI summary
Tile Center in Kampala seeks an organized, detail-oriented Administrative Officer/Receptionist for front-office operations and broader administrative support. Duties include reception, correspondence, rental payment follow-up, import/customs coordination, and director record-keeping, with liaison to URA and KCCA. Full-time role based at Plot 179/185, 6th Street Industrial Area.
- Combines front-office reception with administrative and records management duties
- Involves import documentation, customs coordination, and URA/KCCA liaison
- Requires diploma and at least 2 years of relevant experience
- Full-time role, Monday to Friday, 8 to 5 in Kampala Industrial Area
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in no_experience, administrative officer, receptionistThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full-time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Officer/ Front Office Receptionist evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Tile Center and the role in Not specified.
- Add concrete examples related to no_experience, administrative officer, receptionist, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Uganda; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Uganda
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Officer/ Front Office Receptionist role in no_experience, administrative officer?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Tile Center before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Administrative Officer/ Front Office Receptionist
Tile Center
Admin & Office
Today
Easy apply
New
Featured
Kampala
Full Time
Construction
Confidential
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Job summary
We are looking for an organized, detail-oriented Administrative Officer/Receptionist to manage front-office operations and provide broader administrative support to the company. The role combines reception duties with responsibility for correspondence, rental payment follow-up, import/customs coordination, and director record-keeping, and is well suited to someone comfortable liaising with regulatory bodies such as URA and KCCA.
Min Qualification:
Diploma
Experience
- Level:
- Entry level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Uganda
- Job descriptions &
- • Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- • At least 2 years of
- in an administrative, front office, or receptionist role;
- with imports/customs or property/rental administration is an added advantage.
- • Working knowledge of URA and KCCA processes and
Requirements
- Administrative Officer / Front Office Receptionist
- Location:
- Plot 179/185. 6 th Street Industrial Area
- Reports to
- : [Director / Office Manager]
- Employment type
- : Full-time
- is an advantage.
- • Excellent written communication skills, with the ability to draft clear, professional letters.
- • Strong organizational skills and close attention to detail.
- • Proficiency in Microsoft Office (Word, Excel, Outlook).
- • Trustworthy, discreet, and comfortable handling confidential company and director information.
- • A professional, welcoming manner and good interpersonal skills.
- How to Apply:
- All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
- Log In and Apply
- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Job Purpose
We are looking for an organized, detail-oriented Administrative Officer/Receptionist to manage front-office operations and provide broader administrative support to the company. The role combines reception duties with responsibility for correspondence, rental payment follow-up, import/customs coordination, and director record-keeping, and is well suited to someone comfortable liaising with regulatory bodies such as URA and KCCA.
Key
Responsibilities
- Welcome visitors, answer and direct phone calls, and manage general email/mail correspondence.
- Manage the director’s documents.
- Take minutes at meetings and circulate action points.
- Order and manage office supplies, and coordinate with vendors and service providers.
- Draft professional letters, emails, and formal correspondence to banks, URA, KCCA, NSSF, and other institutions.
- Maintain accurate, well-organized records for company directors, including statutory documents, licenses, and certificates.
- Maintain a general company filing system (digital and physical) and ensure documents are easily retrievable.
- Monitor rental invoices, payments, and receipts, and maintain an up-to-date payment tracker.
- Follow up with tenants on outstanding or upcoming payments.
- Maintain records of lease/tenancy agreements and flag renewal or escalation dates.
- Prepare and organize import documentation (invoices, packing lists, bills of lading/airway bills, certificates of origin).
- Liaise with clearing agents, freight forwarders, shipping lines, and URA customs to track shipment status.
- Support correct classification of goods using HS codes, and follow up on duty assessments and customs releases.
- Follow up with all relevant parties to ensure imports clear and are delivered promptly, escalating delays promptly.
- Track renewal deadlines for trading licenses, tax clearance certificates, NSSF returns, and other statutory obligations.
- Support directors and management with URA and KCCA-related filings, queries, and follow-ups.
- Provide basic support to all departments in the company.
- Undertake any other administrative duties assigned by management.