Administrative Specialist

• T
• Administrative Specialist
• Twyford International (uganda)
• Today
• New
• Kampala
• Full Time
• Manufacturing & Warehousing
• Confidential
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Experience

• Level:
• Mid level
• Length:
• 2 years
• Language Requirement:
• English
• Working Hours:
• Full Time - 8 to 5
• Applicant
• Location:
• Uganda
• Job descriptions &
• Diploma or Degree in Business Administration, Purchasing and Supplies Management, Procurement, Logistics or a related field.
• 2–4 years of
• in administration, purchasing, procurement or a related role.
• in a manufacturing, industrial or remote-site environment is an added advantage.
• Proficiency in Microsoft Office and
• using ERP or purchasing systems is an advantage.
• Key Competencies
• Strong purchasing and negotiation skills.
• Good organizational and administrative skills.
• Strong attention to detail.
• Good supplier and relationship management skills.
• Good planning and coordination skills.
• Strong numerical and record-keeping skills.
• Integrity and accountability.
• Ability to work independently and meet deadlines.
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Requirements

• ADMINISTRATION SPECIALIST – PURCHASING
• Department:
• Administration
• Location:
• Nakaseke/Kapeeka, Uganda

Job Purpose

• To coordinate administrative operations and manage the timely purchase and provision of office, welfare, operational and other general items required for the smooth running of Twyford International Uganda.
• Key

Responsibilities

• 1. Administrative Purchasing
• Receive and review approved requests for office, administrative and operational items.
• Source and purchase office supplies, stationery, cleaning materials, staff welfare items, uniforms, PPE and other approved administrative requirements.
• Obtain quotations and compare prices from suppliers where required.
• Ensure purchased items meet the required specifications and quality standards.
• Follow up on orders to ensure timely delivery of goods and services.
• 2. Supplier Coordination
• Identify and maintain relationships with reliable local suppliers.
• Obtain quotations and negotiate prices where appropriate.
• Monitor supplier performance in terms of quality, price and delivery.
• Maintain an updated database of suppliers and service providers.
• Coordinate with suppliers to resolve issues relating to deliveries, quality and invoices.
• 3. Inventory and Stock Management
• Maintain proper records of purchased administrative and operational items.
• Monitor stock levels of stationery, cleaning supplies, staff welfare items and other commonly used items.
• Conduct regular stock checks and report shortages or discrepancies.
• Ensure proper storage and issuance of administrative supplies.
• Maintain minimum and maximum stock levels for frequently used items.
• 4. Administrative Operations
• Support the smooth day-to-day running of the administration function.
• Coordinate the provision of office supplies and other administrative requirements.
• Support the management of office facilities and general administrative services.
• Coordinate with relevant departments to understand and meet their administrative needs.
• Assist in coordinating maintenance and repair of office and administrative facilities.
• 5. Documentation and Reporting
• Maintain accurate records of purchase requests, quotations, purchase orders, delivery notes and invoices.
• Ensure all purchases are properly authorized and documented.
• Prepare regular reports on administrative purchases and expenditure.
• Track pending requests and deliveries.
• Submit relevant documentation to Finance for processing and payment.
• 6. Cost Control and Compliance
• Ensure purchases are made in accordance with approved company procedures and budgets.
• Seek cost-effective purchasing options without compromising quality.
• Monitor administrative expenditure and report unusual or unexpected costs.
• Ensure proper accountability for purchased items.
• Qualifications and