Executive Assistant to the Director
AI summary
Sim Packaging Solutions and Birus Property Services are hiring an Executive Assistant to the Director in Kampala, Uganda. The role provides proactive administrative and operational support including schedule and calendar management, meeting minutes, action tracking, office administration, reporting, and cross-team coordination across both companies. This is a full-time position requiring a diploma or bachelor's degree and 5–7 years of executive support experience.
- Full-time role based in Kampala, Uganda
- Supports the Director across two companies
- Requires diploma or bachelor's degree in business administration or related field
- 5–7 years of executive or personal assistant experience needed
- Key duties include calendar management, minutes, action tracking, and reporting
- Confidentiality and professionalism are critical KPIs
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required5+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, Admin & Office, Executive SupportThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant to the Director evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Sim Packaging Solutions and the role in Not specified.
- Add concrete examples related to internship, Admin & Office, Executive Support, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Uganda; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- BrighterMonday Uganda
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant to the Director role in internship, Admin & Office?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Sim Packaging Solutions before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
S
Executive Assistant to the Director
Sim Packaging Solutions
Admin & Office
Today
Easy apply
New
Kampala
Full Time
Manufacturing & Warehousing
Confidential
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Job summary
To deliver professional, proactive administrative and operational support to the Director. Manage schedules, office errands, cross-team follow-ups on agreed actions, take minutes, prepare reports, and handle coordination so the Director can focus on strategic priorities across both companies.
Min Qualification:
Diploma
Experience
- Level:
- Mid level
- Length:
- 5 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Uganda
- Job descriptions &
- 5–7 years as Executive/Personal Assistant supporting Director/senior leadership; multi-company or multi-unit
- preferred; strong MS Office proficiency
- Key skills and attributes
- Excellent organization and time management; strong written and verbal communication; high discretion and integrity; proactive, detail-oriented and results-driven; able to work under pressure and manage multiple priorities; effective across all organizational levels
- How to Apply:
- All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
- Log In and Apply
- Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Requirements
Company
Sim Packaging Solutions and Birus Property Services
Role
: Executive Assistant to the Director
Reports to
Director
Function:
Executive support - Schedule management, meetings, Follow-ups, Minutes and Reporting, Office administration
Internal
relationships
: All departments and teams across both companies
External relationships: Clients, suppliers, service providers (as directed)
Purpose
To deliver professional, proactive administrative and operational support to the Director. Manage schedules, office errands, cross-team follow-ups on agreed actions, take minutes, prepare reports, and handle coordination so the Director can focus on strategic priorities across both companies.
Key result areas and
Responsibilities
- Key result area: Operational tasks; Technical tasks
- Schedule and calendar management
- Manage daily, weekly, monthly, quarterly calendar; prioritize meetings and travel; resolve conflicts
- Maintain shared calendars, issue invites with agendas, protect strategic time
- Meeting support and minutes
- Organize meetings, take accurate minutes, distribute action logs promptly
- Capture decisions and deadlines clearly, maintain organized meeting records
- Follow-up and action tracking
- Follow up with teams on agreed closures, track progress, escalate blockers
- Maintain action trackers, prepare status summaries, drive accountability
- Office administration and errands
- Handle office errands, correspondence, document management and logistics
- Process emails, maintain filing systems, coordinate travel and suppliers
- Reporting and documentation
- Prepare daily/weekly/monthly reports and briefing notes
- Create clear professional reports, maintain document control and confidentiality
- Coordination and Communication
- Act as liaison between Director and teams, ensure smooth information flow
- Draft professional correspondence, coordinate multi-team updates
- Most critical KPIs
- KPI Target Measurement method Weight
- Schedule Accuracy 98% Calendar audit and Director feedback 15%
- Timely follow-ups and closures 95% actions followed up on time, >90% closure rate Action tracker and weekly status reports 20%
- Minutes quality and timeliness 100% distributed within 24 hours, >95% accuracy Distribution time and review feedback 15%
- Report quality and timeliness 100% on time and professional standard Submission deadlines and Director feedback 15%
- Administrative efficiency >95% tasks completed accurately and on time Task completion log 15%
- Confidentiality and professionalism Zero breaches Incident log and stakeholder feedback 20%
- Competency Matrix
- Core leadership R.L Technical R.L Core values R.L
- Accountability and Ownership 5 Calendar and schedule management 5 Integrity 5
- Communication and Influence 5 Minutes and professional writing 5 Teamwork 5
- Proactivity & Anticipation 5 Microsoft Office /Digital Tools 5 Collaboration 5
- Attention to Detail 5 Action Tracking Systems 5 Accountability 5
- Discretion & Confidentiality 5 Report Preparation 5
- Strategic thinking 4 Market and commercial awareness 4
- Personal specifications
- Category
Education
Diploma or bachelor’s degree in business administration, Office Management or related field