Finance and Administration Manager
AI summary
Jhpiego is hiring a Finance and Administration Manager for its Uganda office to oversee financial operations, budgeting, internal controls, and administration functions. The role provides strategic financial advice to senior management and project leadership, manages a finance and operations team, and supports donor reporting and proposal budgeting.
- Senior finance and administration leadership role at Jhpiego Uganda
- Oversees budgeting, internal controls, and donor financial reporting
- Manages a team of finance and operations staff
- Supports proposal budgeting and new business development
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, internship, segurancaThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Finance and Administration Manager evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Jhpiego and the role in Not specified.
- Add concrete examples related to security, internship, seguranca, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Uganda; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Uganda
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Finance and Administration Manager role in security, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Jhpiego before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
The Finance and Administration Manager is responsible for providing financial and
management
support to the Jhpiego Uganda Office and related programs to ensure the efficient operations of the Uganda office This includes supervising day-to-day financial operations of the office, budgeting, and review of internal control systems, review of on-site financial accounting and bookkeeping system required to ensure the integrity and effective performance of Jhpiego’s financial operations. He/she will serve as a strategic financial adviser to senior management and project leadership, translating financial, budgetary, compliance and risk information into practical recommendations that support sound organisational and programme decision-making. The Finance & Administration Manager is also responsible for managing the operations and administration functions. This role will manage a team of finance and operations staff.
Responsibilities
Financial Management
Monitors disbursement of funds from the project bank account(s) to ensure compliance with Jhpiego’s financial policies and procedures as outlined in the Jhpiego Finance and Accounting policies manual for country offices, Banking Policy, QuickBooks Manual, Procurement Manual, and any other policies
Review payments of a higher threshold
Review of QuickBooks monthly financial reports, conducts bank reconciliations and any other financial reports before submission to HQ
Oversee the preparation of financial reports to donors like Department of State (DoS), CDC, and others as required
Assists program managers to develop annual operational budgets for programs, review of budgets for accuracy, reasonability, completeness, and donor compliance
Review and manage various financial monitoring tools like the purchase order log, airfare and airport transfers log, motor vehicle log, and other tools on a regular basis
Ensure routine review and updates of quick books
Review existing internal control systems to always ensure financial integrity; identify weaknesses and recommend corrective actions as per the GAAPs and Jhpiego’s financial procedures
Budget Management & Financial Planning
Lead the development, consolidation, monitoring and periodic review of organisational and project budgets, ensuring alignment with approved workplans, donor
Requirements
- and organisational priorities.
- Monitor budget performance and expenditure against approved budgets, proactively identifying variances, emerging financial risks, under/overspending and recommending timely corrective actions.
- Provide regular budget analysis, forecasts and financial insights to senior management and project leadership to support effective planning and decision-making.
- Coordinate budget reforecasting and budget realignments in collaboration with programme/project teams and ensure required approvals are obtained in accordance with donor and organisational requirements.
- Work closely with budget holders to strengthen financial accountability and ensure effective utilisation of available resources.
- Monitor project pipelines, funding availability and burn rates and advise management on potential funding gaps, cost pressures and financial sustainability risks.
- New Business Development & Proposal Budgeting
- Lead the financial and budget development components of new business proposals (SGP), including preparation of detailed proposal budgets, budget narratives, cost assumptions and supporting financial schedules.
- Work closely with technical, programme, HR and business development teams to develop realistic, competitive and compliant budgets for funding opportunities.
- Review solicitation and donor
- to ensure proposed budgets comply with applicable cost principles, funding restrictions, indirect cost
- and donor regulations.
- Develop and validate costing assumptions for staffing, operations, travel, procurement, administration and other programme costs, ensuring consistency between the technical proposal, staffing structure and proposed budget.
- Conduct financial modelling and scenario analysis to assess the affordability and sustainability of proposed programme designs.
- Support budget negotiations, clarifications and revisions during proposal review and award negotiations.
- Compliance & Financial Controls
- Ensure financial and administrative operations comply with organisational policies, donor requirements, applicable Ugandan laws and regulations, and contractual obligations.
- Maintain and strengthen internal financial controls to safeguard organisational and donor resources and ensure the accuracy, completeness and integrity of financial transactions and records.
- Conduct regular compliance reviews of financial processes and project expenditure and proactively address identified weaknesses or non-compliance.
- Ensure costs charged to projects are allowable, allocable, reasonable, adequately supported and consistent with approved budgets and donor requirements.
- Provide guidance to programme and operational teams on financial compliance
- and promote consistent application of policies and procedures.
- Coordinate and support internal, external and donor audits, ensuring timely provision of documentation, responses to audit queries and implementation of agreed corrective actions.
- Risk
- Management
- Lead the identification, assessment, monitoring and mitigation of financial, operational and compliance risks across projects and organisational operations.
- Monitor emerging risks including funding gaps, budget overruns, fraud risks, procurement risks, partner/subrecipient risks and donor compliance risks, and escalate significant issues to senior
- management
- and/or to the compliance director.
- Track implementation of audit, compliance and risk-management recommendations and ensure identified control weaknesses are addressed within agreed timelines.
- Administration & Operations
- Office Management: Provide oversight on office management policies, procedures, processes and systems to ensure optimal support in the Uganda office. Provide regular feedback and resolution of office management issues.
- Administration support: Supervise and support the Administration officer in her roles
- Information Technology: Supervise the IT Officer to ensure IT
- are met for both staff and program needs.
- Safety and Security: Work with the Safety and Security focal person to ensure regular updates and training are provided to staff, telephone tree and emergency contact information is available and overall preparedness for the Uganda office.
- Travel and Transport Systems: Ensure proper utilization of vehicle fleet, fair allocation of transport and tracking of vehicle use
- Required Qualifications
- Master’s degree in business studies, Finance, Accounting,
- CPA qualification is required
- Required Skills and
Experience
- Minimum of 5 years managerial
- 8 years of financial or cost management experience, in support of international development program operations
- Minimum of seven (7) years practical
- in QuickBooks accounting package
- Previous supervisory
- is required
- with international, non-profit organizations with multiple donor funding mechanisms
- working on U.S Government and /or CDC projects
- with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting
- In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required. Packages include Microsoft Outlook, Access, Excel, and Word.
- Basic knowledge of US government cost principles, GAAP accounting rules, and grant/contract management
- Strong problem-solving skills
- Excellent oral and written communication skills
- Demonstrated ability to effectively manage several major activities simultaneously
Preferred Qualifications
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans
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Method of Application
The deadline for applications is Thurday 27th August. This vaccancy may close earlier as we are reviewing applications on a rolling basis.
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