Fleet Officer
AI summary
Kijani Forestry is hiring a Fleet Officer to coordinate fleet operations from its headquarters in Gulu, Uganda. The role consolidates field reports, manages digital fleet systems, and supervises four Field Fleet Assistants across clusters. The position closes on 31 Aug.
- Headquarters-based role in Gulu coordinating fleet operations
- Direct supervisor of four Field Fleet Assistants
- Manages digital fleet systems, asset database, and KPI dashboard
- Closes 31 Aug
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, sales, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Contract contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyLicence, permit or professional registration
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Fleet Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Kijani Forestry and the role in Not specified.
- Add concrete examples related to driver, sales, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Ugandan Jobline; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Ugandan Jobline
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Fleet Officer role in driver, sales?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Kijani Forestry before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
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Original source description
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Fleet Officer Jobs – Kijani Forestry
Kijani Forestry
Contract
Posted
1 day ago
Closes 31 Aug
☆
Job Title:
Fleet Officer
Organisation:
Kijani Forestry
Duty Station:
Gulu, Uganda
About Organisation:
Kijani Forestry is a pioneering organization committed to sustainable forestry and environmental conservation. By integrating cutting-edge technology with ecological expertise, we aim to revolutionize the forestry industry and promote a greener future. Our team is passionate about leveraging innovation and combining on the ground practical application with state-of-the-art technology to make a tangible impact on the environment and the communities that we work with.
Job
Summary
- The Fleet Officer is the central operational coordinator of the Fleet Department, positioned at headquarters in Gulu. This role exists to serve three interconnected functions within the decentralised operating model:
- Key Duties and
Responsibilities
Consolidation Hub: Receive, verify, and synthesise weekly field reports from four Field Fleet Assistants into coherent operational intelligence for the Fleet Manager.
Ensure data quality, identify cross-cluster patterns, and flag anomalies that field-level observation alone cannot detect.
Systems & Process Administrator: Operate and maintain the digital infrastructure of fleet operations — including the digital repair tracking system, fuel allocation registers, asset database, in-house geolocation monitoring platform, in-house transport booking system, and KPI dashboard — ensuring that documented processes (Draft Fleet Management Policy, RACI matrix) are executed consistently.
Supervisory Bridge: Provide day-to-day operational supervision and mentoring to the four Field Fleet Assistants, translating Fleet Manager strategy into field-level instructions, managing repair escalations, coordinating cross-cluster asset transfers, and ensuring consistent standards across all regions.
Field Fleet Assistant Supervision & Coordination
The Fleet Officer is the direct supervisor of Fleet Assistants.
Receive and review weekly cluster reports from all four FAs (due Monday 09:00); consolidate into a unified weekly fleet status report for the Fleet Manager.
Receive and review monthly asset status reports from FAs (due 3rd working day of each month); verify data accuracy and completeness before submission.
Manage repair escalations: process FA-submitted repair requests exceeding field authority thresholds (≥ UGX 200,000 for motorcycles, ≥ UGX 100,000 for vehicles) and route to the Fleet Manager where required.
Coordinate cross-cluster asset transfers when operational needs require motorcycles or bicycles to move between regions.
Conduct remote performance monitoring of FAs against defined KPIs; provide feedback, coaching, and corrective guidance.
Undertake periodic headquarters-initiated verification visits to field clusters (minimum 1 per quarter per cluster) to audit FA work quality, garage standards, and asset condition.
Fleet Systems Administration & Data Management
Operate and maintain the digital-based repair request and tracking system; process repair submissions, update statuses, and close completed records.
Manage the digital fleet directory: ensure all 851 assets are accurately recorded with current status, location, assignment, maintenance history, and cost data.
Administer the transport booking system (online form linked to allocation calendar); process vehicle and driver assignments for headquarters-originated transport requests.
Monitor the in-house geolocation monitoring platform (once fully deployed): review daily position data, identify route anomalies, and cross-reference against mileage submissions and fuel allocations.
Maintain the driver/rider competency register: track licence validity, training completion, incident history, and performance scores for all authorised drivers and riders.
Update and publish the monthly Fleet KPI Dashboard covering total cost of ownership per asset, uptime percentage, fuel efficiency, external hire frequency, incident rates, and budget variance.
Fuel Allocation & Financial Coordination
Administer bi-weekly fuel allocation to field teams based on verified mileage submissions, operational plans, and approved monthly caps.
Reconcile fuel issuance records against mileage data and (once deployed) in-house geolocation distance calculations; investigate and report variances exceeding 5%.
Track monthly fleet expenditure against budget by cost category (fuel, repairs, external hire, spare parts, insurance); prepare variance reports for the Fleet Manager.
Process and verify supplier invoices against approved repair requests and delivery notes before submitting to Finance for payment.
Track outstanding bills and payment timelines; escalate ageing payables to the Fleet Manager.
Compliance, Safety & Incident Management
Enforce compliance with the Draft Fleet Management Policy across all operations; provide interpretation guidance to field staff and FAs on policy provisions.
Process and review incident reports submitted by Field FAs; ensure documentation is complete within 48 hours of occurrence and compile investigation files in liaison with the Safety and Health Officer for the Fleet Manager.
Track and ensure currency of all fleet documentation: vehicle registrations, third-party insurance, and special permits.
Coordinate driver/rider training delivery with Field FAs, ensuring all personnel complete Kijani road usage and basic maintenance training.
Support the Fleet Manager and Safety and Health Officer in accident investigation for serious incidents (Level 3+).
Procurement, Supplier & Field Inventory Management (Headquarters Level)
Maintain the approved supplier list (garages, fuel vendors, parts suppliers, motorcycle hire owners) and ensure all FAs operate exclusively within it.
Support the Fleet Manager in supplier contract negotiation, renewal, and performance evaluation.
Process external vehicle hire requests: verify that internal capacity is exhausted, work with procurement team to obtain quotes, recommend vendors, and coordinate logistics.
Identify and source qualified repair and maintenance suppliers (garages, spare parts vendors) across field clusters, working with Field FAs to assess capability, pricing, and reliability before onboarding to the approved supplier list.
Identify and coordinate motorcycle hire providers in field locations to supplement fleet capacity during peak operational demand, asset downtime, or cluster shortfalls.
Manage ongoing relationships with fleet maintenance suppliers: monitor service quality, turnaround times, and pricing consistency, and conduct periodic supplier performance reviews.
Resolve fleet supplier issues and disputes (service quality concerns, invoicing discrepancies, delivery delays), liaising directly with vendors and escalating unresolved cases to the Fleet Manager.
Support in undertaking periodic stock audits of materials, fuel, and other fleet-related inventory across field areas of operation; verify audit findings against the digital fleet directory and follow up on discrepancies.
Headquarters Operations (Daily)
Manage daily vehicle allocation and booking processing for headquarters-based transport requests.
Assign drivers and coordinate despatch for all HQ vehicle movements.
Conduct or oversee pre-deployment inspections for HQ-based vehicles before despatch.
Serve as the 24/7 emergency contact for fleet incidents outside working hours, escalating to the Fleet Manager for Level 3+ events.
Qualifications, Skills and
Experience
Deadline: 31
- Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Transport Management, Business Administration, or a related field.
- A qualification in Mechanical/Automotive Engineering is an added advantage but not essential.
- Minimum 2 years’
- in fleet operations, logistics coordination, transport management, or supply chain administration.
- At least 1 years’
- supervising or coordinating a distributed team (remote staff, field officers, or regional operatives) is strongly preferred.
- managing digital records systems (databases, asset tracking platforms, form-based workflows) in an operational environment.
- working in NGO, social enterprise, or development sector field operations in Uganda or East Africa is a distinct advantage.
- Proficiency in Microsoft Excel or Google Sheets (pivot tables, data validation, VLOOKUP, conditional formatting) — assessed at interview.
- Working knowledge of digital data management and ERP platforms (SAP, Airtable, Google Forms, or comparable tools).
- Ability to interpret geolocation/telematics data (training on the in-house geolocation tracking platform will be provided; prior
- with any geolocation monitoring platform is advantageous).
- Understanding of vehicle and motorcycle maintenance cycles sufficient to evaluate repair requests, verify cost reasonableness, and detect anomalies in repair data.
- Valid Ugandan riding licence (Class A) and/or driving licence is desirable.
- How to Apply:
- All suitably qualified and Interested applicants should apply online at the link below.
- Opens the employer’s application page
- Apply Now →
- st
- August 2026
- NB: Only shortlisted candidates will be contacted.
- For more of the latest jobs, please visit
- https://www.theugandanjobline.com
- or find us on our facebook page
- https://www.facebook.com/UgandanJobline
- Level of
- in Months: 24
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Education
- associate degree
- Work Hours: 8