Grants Management Officer
AI summary
The Danish Refugee Council (DRC) Uganda is hiring a Grants Management Officer to support the Sudan Programme. The role focuses on grants compliance, donor regulations, reporting, and internal coordination within DRC’s grant portfolio. The position is based in Kampala, Uganda, on a contract basis.
- Mid-level role requiring at least 2 years of grants management experience
- Focus on donor compliance, reporting, and grants systems such as Dynamics and SharePoint
- Contract position based in Kampala supporting the Sudan Programme
- Requires English proficiency and structured coordination with programme and finance teams
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AI salary guide
Source salary availableThe source lists Confidential. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, finance, Grants ManagementThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Contract contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Grants Management Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Danish Refugee Council and the role in Not specified.
- Add concrete examples related to internship, finance, Grants Management, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from BrighterMonday Uganda; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- BrighterMonday Uganda
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Grants Management Officer role in internship, finance?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Danish Refugee Council before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
- D
- Grants Management Officer-Readvertised
- Danish Refugee Council / Dansk Flygtningehjælp
- Today
- New
- Kampala
- Contract
- NGO, NPO & Charity
- Confidential
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Experience
- Level:
- Mid level
- Length:
- 2 years
- Language Requirement:
- English
- Working Hours:
- Contract - 8 to 5
- Applicant
- Location:
- Uganda
- Job descriptions &
- with an international NGO. Moreover, we also expect the following.
- Required
- Bachelor’s degree in International relations, Project management, Business administration, or related field.
- Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, UN agencies, SIDA, CDCS, AfD.
- maintaining grants management systems and trackers (e.g., Dynamics or similar ERP systems)
- supporting donor reporting processes, including reviewing narrative and financial reports
- Demonstrated
- tracking instalments, budgets, and key grant milestones
- Good working knowledge of Excel (basic formulas, filtering, sorting, simple tracking tools)
- Proficiency in Microsoft Office (Word, PowerPoint, Outlook)
- Ability to follow multiple workflows with attention to detail.
- Excellent written and oral communication skills with external and internal stakeholders.
- Full professional proficiency in English
- Desirable
- Knowledge of Arabic language
- In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence
- : You focus on reaching results while ensuring an efficient process.
- Collaborating
- : You involve relevant parties and encourage feedback.
- Taking the lead
- : You take ownership and initiative while aiming for innovation.
- Communicating
- : You listen and speak effectively and honestly.
- Demonstrating integrity
- : You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
- We offer
- Contract length: 12 months.
- Band: NM H
- Designation of Duty Station: Uganda
- Start date: As soon as possible
- Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website .
- Application process
- All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
- Closing date for applications: 20th September 2026
- DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it
- For further information about the Danish Refugee Council, please consult our website drc.ngo .
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Requirements
DRC is currently looking for a highly qualified and motivated individual to join our dynamic team as a Grants Management Officer.
The overall purpose of the role:
The Grants Management Officer hosted by DRC Uganda will exclusively support the Sudan Programme with a country focus and ensure compliance with DRC procedures and guidelines across DRC Sudan's grant portfolio, support strong adherence to donor regulations, maintain accurate grants management systems, and facilitate structured grant cycle processes, including regular and adhoc grant meetings. The role holder will also lead on internal coordination , developing timelines for key deliverables, support the timely compilation and review of reports and concepts notes, ensure proper documentation and tracking of all grant requirements, and monitor instalments and key compliance milestones.
Your main duties and
are reflected in implementation tools.
Provide support to program team on operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources.
Review draft donor reports for compliance, consistency, and alignment with contractual obligations.
Support the Grants Coordinator(s) in preparing and presenting donor compliance guidelines at kick-off meetings
Prepare concise briefs on donor rules and regulatory updates for internal use
Programme development
Coordinate with program and support functions for the development and regular follow up of responsibility matrix, outlining key tasks, their deadlines and responsiblities for pre-award deliverables; CN and proposals.
Support the Grants Team in compiling lessons learnt from previous programs, conducting analysis of the secondary data for context analysis and drafting generic sections
Knowledge Management and Internal Coordination
Ensure the integrity, structure, and accessibility of grants-related documentation on SharePoint, including access management, uploads, version control, and timely document sharing with relevant stakeholders.
Liaise with finance colleagues on budget follow-up and expenditure levels of active grants.
Facilitate inductions of new colleagues on grants systems, donor rules, Dynamics, SharePoint structure, and internal processes.
Maintaining system integrity (Dynamics and SharePoint), ensuring accuracy of grants tracking tools, and strengthening internal compliance with donor rules and regulations.
Perform other tasks as identified by the Grants and Business Development Management Manager.
About You
To be successful in this role, you must have at least 2 years of grants management
Responsibilities
- will be:
- Grants management and compliance
- Ensure accurate, timely and complete updates of the grants management system (Dynamics), including compliance documentation, Uploads, tracking fields, and data extraction.
- Maintain and regularly update the Grants Tracker, ensuring accuracy of portfolio overviews, pipeline status, modifications, instalments, reporting deadlines, and donor-specific rules and requirements.
- Ensure country office compliance with DRC’s Grants Management Guidelines.
- Support preparation, facilitation, documentation, and follow-up of grants meetings, including timelines development, note-taking and dissemination of clear action points and minimum required documentation.
- Monitor instalment schedules and support follow-up on disbursement timelines in coordination with finance.
- Donor compliance
- Provide structured support to programme teams on donor rules and regulations and ensure key compliance