Office Administrative Assistant
AI summary
Youth Social Advocacy Team (YSAT) is hiring an Office Administrative Assistant for its Kiryandongo office. The role covers front-desk duties, correspondence, logistics coordination, inventory and asset management, HR support, and event logistics for trainings and workshops. A degree or diploma in a relevant field and 2-3 years of NGO administrative experience are required.
- Based at the YSAT Kiryandongo office in Uganda
- Full-time role covering admin, logistics, front-desk, and HR support
- Requires 2-3 years of experience in a fast-paced NGO field environment
- MS Office proficiency (Word, Excel, PowerPoint) required
- Application via the posted 'Click Here to Apply Now' link
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in security, cleaning, segurancaThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Full time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Office Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Youth Social Advocacy Team (YSAT) and the role in Not specified.
- Add concrete examples related to security, cleaning, seguranca, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobWeb Uganda; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- JobWeb Uganda
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Office Administrative Assistant role in security, cleaning?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Youth Social Advocacy Team (YSAT) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
About the Role
YSAT is seeking an Office Administrative Assistant to manage daily administrative, front-desk, logistics, and HR support routines that keep the Kiryandongo office functioning seamlessly. This role serves as the structural backbone of the office, coordinating logistics, managing office stock, and ensuring a well-organised workplace.
Key
Responsibilities
- Manage incoming and outgoing correspondences, telephone inquiries, and office files; greet and assist visitors and institutional partners
- Coordinate staff travel, field vehicle routing, and accommodation booking; assist with local field purchases, sourcing quotes, and maintaining inventory and asset registers
- Support tracking of field staff attendance, leave applications, and timesheets; maintain secure personnel files for the Kiryandongo team
- Handle venue bookings, catering, stationary provisions, and participant registration during teacher trainings and stakeholder workshops
- Provide day-to-day oversight, scheduling, and guidance to the office security guard and cleaner
Requirements
- Bachelor’s Degree or Diploma in Secretarial Studies, Office Management, Human Resource Management, or Business Administration
- Minimum 2–3 years of administrative
Experience
- within a fast-paced NGO field environment
- Highly organised with exceptional interpersonal communication skills and proficiency across the MS Office suite (Word, Excel, PowerPoint)
- Demonstrated problem-solving skills, creativity, and willingness to innovate
- Upholds and demonstrates YSAT’s values and behaviours
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- Method of Application
- Job application procedure
- Click Here to Apply Now