Procurement Officer
AI summary
Makerere University Joint AIDS Program (MJAP) is hiring a Procurement Officer based in Jinja, Uganda. The role involves coordinating procurement of supplies and equipment for supported health units and program activities, managing tenders and contracts, and ensuring compliance with MJAP and USG procurement policies. The position is offered on a contract basis and closes on 22 Sep.
- Contract position with a clear closing date of 22 Sep
- Duty station is Jinja, Uganda
- Focus on procurement for HIV/TB health programs
- Requires coordination with finance and technical teams
- Involves tender management and supplier pre-qualification
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in factory, internship, part_timeThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- UnclearComfort with the Contract contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Procurement Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Makerere University Joint AIDS Program and the role in Not specified.
- Add concrete examples related to factory, internship, part_time, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Ugandan Jobline; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Ugandan Jobline
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Procurement Officer role in factory, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Makerere University Joint AIDS Program before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
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Original source description
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Procurement Officer Jobs – Makerere University Joint AIDS Program
Makerere University Joint AIDS Program (MJAP)
Contract
Posted
9 hours ago
Closes 22 Sep
☆
Job Title:
Procurement Officer
Organisation:
Makerere University Joint AIDS Program
Duty Station:
Jinja, Uganda
About Organisation:
Makerere University Joint AIDS Program (MJAP) emerged from the Mulago – Mbarara Teaching Hospitals Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University Faculty of Medicine. Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct research to inform policies for HIV/TB and other HIV comorbidities in the country.
Job
Summary
- The Procurement Officer will coordinate the procurement of supplies and equipment for supported health units and program activities. S/he will be responsible for ensuring effective and efficient functioning of all procurement and disposal activities of the project.
- Key Duties and
Responsibilities
Work with the Project technical teams, and the Finance/Administration team, to plan for and implement detailed and efficient operational procurement support to project supported districts, health sub districts and health facilities.
This includes but is not limited to logistics support for on-site and off-site project supported activities.
Establish and implement a monitoring system that ensures prices paid for goods and services are in line with local market prices.
Develop and consolidate Procurement Plans and budget for every financial year and account for expenditures in accordance with MJAP and USG procurement policy and guidelines.
Review, develop, update and monitor the implementation of the MJAP procurement policy, guidelines and tools in accordance with the USG and MJAP procurement policy and guidelines.
Conduct supplier pre-qualification and management; prepare pre-qualification documents, invite public bidders for pre-qualification exercise and conduct price search and market surveys in line with the procurement rules and regulations.
Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the Tender/Bid opening and communication of awards as per procurement rules and guidelines.
Prepare and submit quarterly Procurement reports to Director Financial Management and Operations and respond to all queries or communications regarding the reports in line with MJAP procurement policy and guidelines.
Organize and manage contract negotiations with pre-qualified suppliers to negotiate terms and conditions of contract in line with MJAP and USG procurement policy and guidelines.
Review and monitor the implementation of a contract management system for the procurement process and provide technical support to user departments in contract management, in line with MJAP procurement policy and guidelines.
Documentation and Payment Processing: in coordination with finance team such as the Finance and Operations Manager, Finance Officer, and the Program/Finance Assistants, to ensure adequate documentation in support of various project events such as field training and meetings and other meetings involving internal and external staff and other stakeholders.
S/he will design a system that puts in place a robust mechanism for the prompt and timely submission of such supporting documentation to the finance office to facilitate timely payment processing.
Coordinate and manage the disposal of assets in accordance with MJAP and USG procurement policy and guidelines.
The Procurement Officer is responsible for the creation, management and ongoing maintenance of a filing, archiving and retrieval system in electronic and hard copy formats for MJAP procurement policy and guidelines, in accordance with established policies.
S/he will also maintain records of official correspondence and communications and create a system to log both incoming and outgoing correspondence relating to procurements.
Supervision, Training & Development: The Procurement Officer will directly supervise the Procurement Assistant and ensure performance of the highest standard; consistent with project needs.
Qualifications, Skills and
Experience
Deadline: 22
Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business Administration or a related business field.
Certified copies of academic documents.
Membership of CIPS is an essential requirement for this job.
Minimum 5 years’ project procurement management experience, including managing field office procurements and supervision of employees.
Thorough knowledge of USG contractual, procurement and reporting requirements.
Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail.
Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.
Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.
Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
How to Apply:
MJAP is dedicated to inclusion and diversity, evaluating all job applicants solely based on merit, regardless of race, gender, color, national origin, religion, age, marital status, or disability. As an equal opportunity employer, MJAP does not charge applicants at any stage and is not responsible for losses from fraudulent recruitment activities. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation, i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP).
Email:
Apply by Email
NOT later than Tuesday, 22nd September 2026, at 5:00 pm.
nd
September 2026
NB: Only shortlisted candidates will be contacted.
For more of the latest jobs, please visit
https://www.theugandanjobline.com
or find us on our facebook page
https://www.facebook.com/UgandanJobline
Level of
in Months: 60
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Education
- bachelor degree
- Work Hours: 8