Records Officer
AI summary
Biyinzika Poultry International Limited is hiring a Records Officer to manage and maintain its records management system in Mukono, Uganda. The role involves handling physical and electronic records, ensuring compliance with legal and company requirements, and supporting departments with proper documentation. Candidates should have a diploma in Records and Archives Management or Library and Information Science and at least two years of relevant experience.
- Duty station is Mukono, Uganda
- Deadline to apply is 11 September
- Requires diploma in Records and Archives Management, Library and Information Science
- Minimum 2 years of records management experience needed
- Apply by sending updated CV via email
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in sales, security, retailThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Records Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Biyinzika Poultry International Limited and the role in Not specified.
- Add concrete examples related to sales, security, retail, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Ugandan Jobline; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Ugandan Jobline
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Records Officer role in sales, security?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Biyinzika Poultry International Limited before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
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Original source description
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Records Officer Jobs – Biyinzika Poultry
Biyinzika Poultry International Limited
Posted
12 hours ago
Closes 11 Sep
☆
Job Title:
Records Officer
Organisation:
Biyinzika Poultry
Duty Station:
Mukono, Uganda
About Organisation:
Biyinzika Poultry International Limited (BPIL) is the leading integrated poultry company and a recognized household brand within Uganda. Established 30 years ago as Biyinzika, BPIL has grown from small beginnings to a company with over 9?5 employees stationed in over 9 production sites. BPIL produces and distributes quality day-old chicks and HACCP certified animal feed through over 40 branches within Uganda and the East African region. BPIL also produces chicken meat products under the Pearl Chicken brand retailed directly through our 30 Pearl chicken shops. Pearl also supplies leading wholesale, retail and food service customers with quality Ugandan National Bureau of Standards (UNBS) certified products.
Job
Summary
To manage and maintain BPUL’s records management system by ensuring the proper creation, classification, storage, retrieval, retention, and disposal of records in compliance with legal requirements, and best records management practices. The position holder will manage the BPUL records under the policies, rules, regulations and guidelines of BPUL while ensuring the accomplishment of goals and targets given by management.
Key Duties and
Responsibilities
- Maintain an efficient records management system for both physical and electronic records.
- Receive, register, classify and file incoming and outgoing documents.
- Ensure secure storage and confidentiality of company records.
- Facilitate timely retrieval and distribution of records to authorized staff.
- Monitor records retention schedules and coordinate archiving and disposal of records.
- Maintain an updated records inventory and tracking system.
- Support compliance with statutory, audit and regulatory documentation requirements.
- Assist departments in proper documentation and records handling procedures.
- Prepare periodic reports on records management activities.
- Ensure records are protected from loss, damage, unauthorized access, or deterioration.
- Participate in continuous improvement initiatives related to records and information management.
- Financial Responsibility
- Accountability for proper custody, tracking, retrieval, and protection of financial and administrative records.
- Qualifications, Skills and
Experience
- Diploma in Records and Archives management, Library and Information Science.
- At least 2 years of
- in records management, Business Administration, or administrative records functions.
- Knowledge of records management principles, filing systems and document control procedures.
- Proficiency in Microsoft Office applications and electronic records management systems.
- Strong organizational, communication and interpersonal skills
- High level of integrity and confidentiality.
- Competencies:
- The ideal candidate should demonstrate the following BPUL High-Performance Behaviours:
- Common purpose
- Open communication
- Setting and Achieving Targets
- Sense of Urgency & Agility
- Accountability
- Collaborate Effectively
- Result-Driven Mindset
- Trust & Mutual Respect
- Customer Focused
- Innovation & Continuous Learning
- Sense of Belonging
- How to Apply:
- All candidates should send their updated CVs via Email to:
- Apply by Email
- NB: Only shortlisted candidates will be contacted.
- For more of the latest jobs, please visit
- https://www.theugandanjobline.com
- or find us on our facebook page
- https://www.facebook.com/UgandanJobline
- Level of
- in Months: 24
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Education
- associate degree
- Work Hours: 8