Administrative Assistant ENSER, ParWest & WatSSUP
AI job insight
GIZ Uganda is hiring an Administrative Assistant to support the ENSER, ParWest & WatSSUP projects in Arua. The role covers office administration, stores and inventory management, fleet coordination, petty cash management, and logistical support for the Arua office.
- Duty station: Arua, Uganda with GIZ, a German federal development agency
- Handles stores and inventory management plus compliance with admin procedures
- Coordinates fleet operations, driver deployment, and vehicle maintenance
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GIZ Uganda is hiring an Administrative Assistant to support the ENSER, ParWest & WatSSUP projects in Arua. The role covers office administration, stores and inventory management, fleet coordination, petty cash management, and logistical support for the Arua office.
- Duty station: Arua, Uganda with GIZ, a German federal development agency
- Handles stores and inventory management plus compliance with admin procedures
- Coordinates fleet operations, driver deployment, and vehicle maintenance
- Manages petty cash reconciliations and office running contracts
- Application deadline: 30 October 2026
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, cleaning, hospitalityThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in AruaThe vacancy is associated with this location.
- UnclearComfort with the Other contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant ENSER, ParWest & WatSSUP evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to GIZ Uganda and the role in Arua.
- Add concrete examples related to driver, cleaning, hospitality, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Ugandan Jobline; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Ugandan Jobline
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant ENSER, ParWest & WatSSUP role in driver, cleaning?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Arua under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research GIZ Uganda before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
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Administrative Assistant ENSER, ParWest & WatSSUP Jobs – GIZ Uganda
GIZ
Posted
9 hours ago
Closes 30 Oct
☆
Job Title:
Administrative Assistant ENSER, ParWest & WatSSUP
Organisation:
GIZ Uganda
Duty Station:
Arua, Uganda
About Organisation:
GIZ Uganda is the country office of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, a German federal development agency that manages international cooperation initiatives on behalf of the German Government. The agency has been active in Uganda since 1975, collaborating closely with the Ugandan government, private sector, and civil society to implement sustainable development projects.
Job Summary:
The Administrative Assistant will be responsible for; Maintaining robust stores and inventory management systems to ensure proper use and accurate tracking of consumables and assets in the Arua Office Ensuring compliance with administrative and logistics regulations and standard procedures. Performing tasks efficiently and with the required level of confidentiality within the assigned area of responsibility. Ensuring timely and accurate exchange of documents and information between project staff, programme partners and service providers. Coordinating and planning logistical movements for the Arua office.
Key Duties and Responsibilities:
Coordinate and control office supplies, including stationery and other office materials.
Ensure all office equipment is in working condition (for example, keeping photocopiers and projectors operational by refilling paper, replacing toner cartridges and reporting malfunctions).
Prepare purchase requests for office materials (stationery, cleaning materials, etc.).
Coordinate office running contracts (waste collection, electricity, internet, water, etc.).
Coordinate meetings and events in the Arua office.
Coordinate office attendants.
Manage petty cash, including timely accounting and reconciliations.
Fleet management
Coordinate fleet operations (dispatching, logbook checks and maintenance management) in cooperation with the KLA Senior Fleet Managers.
Coordinate and monitor regular servicing and repairs of all project vehicles.
Plan and coordinate drivers’ deployment and trip schedules.
Compile driver and vehicle condition reports, including repairs, routine services and recommendations for vehicle replacements.
Other Duties/Additional Tasks
Perform other duties and tasks at the request of management.
Qualifications, Skills and Experience:
Bachelor’s degree in Business Administration, Accounting, Commerce, Economics, Procurement and Logistics Management, or a closely related field.
Details of experience
3 years of relevant professional experience in a comparable position.
Experience working with donor agencies, non-governmental organizations, or international organizations.
Knowledge, skills and competences
Proven service- and solution-oriented mindset.
Demonstrated ability to self-organize, take initiative, and work with minimal supervision.
High accuracy and efficiency in handling cash and related accountabilities.
Strong organizational and record-keeping skills.
Very good knowledge of Microsoft 365 applications (Teams, Word, Excel, PowerPoint).
Familiarity with general fleet management compliance and regulations.
Excellent communication and interpersonal skills.
Excellent command of the English language (oral and written).
How to Apply:
Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number. Please include name and contact of three references. One official reference from your current workplace is a MUST. Eligible candidates are encouraged to apply to the Head of Human Resources by email to
Apply by Email
until 11:59pm on Friday 30th October 2026.
Deadline: 30
th
October 2026
NB: Only shortlisted candidates will be contacted.
For more of the latest jobs, please visit
https://www.theugandanjobline.com
or find us on our facebook page
https://www.facebook.com/UgandanJobline
Level of Education: bachelor degree
Work Hours: 8
Experience in Months: 36
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