Finance and Admin Assistant
AI job insight
PALM Corps is seeking a Finance and Admin Assistant for its Moyo field office. The role covers finance, administration, procurement, stores, fleet, logistics, and HR support, reporting to the Finance Officer.
- Reports to the Finance Officer
- Based at the Moyo field office
- Full-time role
Similar jobs
More roles you may want to review before you leave.AI summary
PALM Corps is seeking a Finance and Admin Assistant for its Moyo field office. The role covers finance, administration, procurement, stores, fleet, logistics, and HR support, reporting to the Finance Officer.
- Reports to the Finance Officer
- Based at the Moyo field office
- Full-time role
- Supports finance, procurement, stores, fleet, logistics, and HR activities
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- PreferredPractical evidence in finance, Administration, LogisticsThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in UgandaThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Finance and Admin Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to PALM Corps and the role in Uganda.
- Add concrete examples related to finance, Administration, Logistics, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Others; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Others
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Finance and Admin Assistant role in finance, Administration?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Uganda under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research PALM Corps before the interview.
Ask what the first priorities will be in the role and how success will be measured.
Similar jobs to consider
Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
Reports to: Finance Officer
Duty stations: Moyo field office
Purpose of the Role.
The admin assistant will be responsible for the day-to-day finance, administration, stores, logistics, procurement, and HR activities of the Moyo Field Office.
Specifically, your duties include:
Welcome and attend to visitors at the reception desk
Oversee office operations to keep the workplace orderly and running efficiently.
Support the scheduling of meetings and handling of correspondence at the field level.
Support HR functions, including arranging for interviews, onboarding, and employee records
management
, and submit these to HR as required
Ensure daily attendance records are complete and accurate for monthly reporting to HR
Store Management Roles to Logistics Officer
Oversee day-to-day store operations and management
Manage inventory levels, track stock movements, and carry out daily stock reconciliations
Prepare the monthly stores report for submission to the Logistics Officer
Finance and procurement roles
Manage, issue, reconcile, and account for petty cash funds received during the month
Follow up promptly on invoices for goods supplied to ensure timely payment, and submit them to the Procurement Officer
Scan and share requisitions received from the project team for submission to the accountants.
Support accountants with accountability follow-ups with Project Coordinators.
Fleet management roles
Issue fuel vouchersupon receipt of an approved work plan, movement plan, and log sheet, for submission to the Logistics Officer
Receive, verify, and submit completed Fleet Utilization documents and logbooks to the Logistics Officer
Receive and verify maintenance requests and defect forms for onward submission
Collect fuel schedules from the stations monthly for reconciliation by the Logistics Officer